Executive Assistant Imaging Physics
- Requisition #: 180247
- Department: Imaging Physics
- Location: Houston, TX
- Posted Date: 4/22/2026
At The University of Texas MD Anderson Cancer Center, our mission is to eliminate cancer in Texas, the nation, and the world through outstanding programs in patient care, research, prevention, and education.
The Executive Assistant in Imaging Physics provides high-level administrative support to the Department Chair and Department Administrator to ensure the efficient and effective operation of departmental activities. This role is responsible for coordinating priorities, managing key administrative functions, and facilitating clear communication across leadership. The Executive Assistant plays a critical role in maintaining organizational efficiency within a complex, fast-paced academic and clinical environment.
The ideal candidate for Executive Assistant is an experienced administrative professional who has supported multiple senior leaders in a fast-paced clinical or academic environment. They are highly organized, adaptable, and able to manage shifting priorities with strong attention to detail and minimal supervision. Excellent communication skills and proficiency with Microsoft Office, Concur, travel coordination, expense reporting, and timekeeping are essential. Prior experience in healthcare or similarly complex institutional settings is strongly preferred, along with a proven ability to support high-level executives effectively.
Shift/Schedule: Monday-Friday (standard business operating hours)
Onsite Presence: Hybrid, with 3 days onsite and 2 days remote, 1st 6 months fully onsite
Minimum $25.48 - Midpoint $31.73 - Maximum $37.98 (hourly equivalent based on a 40-hour work week)
KEY RESPONSIBILITIES
Administrative & Clerical Support
• Provide high-level administrative support requiring sound judgment and discretion
• Manage incoming and outgoing mail/packages (UPS, FedEx, USPS, courier services)
• Maintain accurate records of purchase requisitions, expenditures, and supporting documentation
• Prepare and process financial ordering templates and maintain departmental databases
• Draft, edit, and proofread correspondence with a high degree of accuracy
• Troubleshoot and coordinate IT-related issues with internal support teams
• Ensure timely and professional communication across all inquiries
• Coordinate lab coat distribution and pickup for assigned faculty
Faculty & Leadership Support
• Manage complex calendars for the Department Chair and assigned faculty, including scheduling, updates, and reminders
• Coordinate meetings, lectures, and clinical schedules
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare and process travel reimbursements, expense reports, and leave documentation
• Draft memos, reports, manuscripts, and presentations; assist with formatting and editing of academic documents
• Record and transcribe meeting minutes and other materials as needed
• Maintain confidential files and records in an organized system
• Track action items and follow up on behalf of leadership
• Maintain and update CVs and NIH biosketches in institutional systems on a monthly basis
Faculty Recruitment & Credentialing
• Coordinate faculty recruitment logistics, including interview schedules, travel, and candidate visits
• Support onboarding and offboarding processes for faculty
• Prepare documentation for appointments, promotions, and committee reviews
• Process ePAFs and ensure compliance with institutional policies
• Track deadlines and ensure timely submission of required materials
• Maintain faculty credentialing and licensing records
• Assist with faculty evaluations and related communications
Additional Duties
• Perform other responsibilities as assigned to support operational needs
BENEFITS & PERKS
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
EDUCATION
Required: High School Diploma or equivalent
Preferred: Bachelor's Degree
CERTIFICATION
Required: none
Preferred: Certified Professional Secretary (CPS) or similar certification
WORK EXPERIENCE
Required: 6 years of administrative/secretarial experience supporting a leadership/executive level position
Required: 2 years of experience with a Bachelor's degree
Preferred: administrative/secretarial experience supporting senior-level management or faculty in a healthcare/clinical setting
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
#LI-Hybrid
The Executive Assistant in Imaging Physics provides high-level administrative support to the Department Chair and Department Administrator to ensure the efficient and effective operation of departmental activities. This role is responsible for coordinating priorities, managing key administrative functions, and facilitating clear communication across leadership. The Executive Assistant plays a critical role in maintaining organizational efficiency within a complex, fast-paced academic and clinical environment.
The ideal candidate for Executive Assistant is an experienced administrative professional who has supported multiple senior leaders in a fast-paced clinical or academic environment. They are highly organized, adaptable, and able to manage shifting priorities with strong attention to detail and minimal supervision. Excellent communication skills and proficiency with Microsoft Office, Concur, travel coordination, expense reporting, and timekeeping are essential. Prior experience in healthcare or similarly complex institutional settings is strongly preferred, along with a proven ability to support high-level executives effectively.
Shift/Schedule: Monday-Friday (standard business operating hours)
Onsite Presence: Hybrid, with 3 days onsite and 2 days remote, 1st 6 months fully onsite
Minimum $25.48 - Midpoint $31.73 - Maximum $37.98 (hourly equivalent based on a 40-hour work week)
KEY RESPONSIBILITIES
Administrative & Clerical Support
• Provide high-level administrative support requiring sound judgment and discretion
• Manage incoming and outgoing mail/packages (UPS, FedEx, USPS, courier services)
• Maintain accurate records of purchase requisitions, expenditures, and supporting documentation
• Prepare and process financial ordering templates and maintain departmental databases
• Draft, edit, and proofread correspondence with a high degree of accuracy
• Troubleshoot and coordinate IT-related issues with internal support teams
• Ensure timely and professional communication across all inquiries
• Coordinate lab coat distribution and pickup for assigned faculty
Faculty & Leadership Support
• Manage complex calendars for the Department Chair and assigned faculty, including scheduling, updates, and reminders
• Coordinate meetings, lectures, and clinical schedules
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare and process travel reimbursements, expense reports, and leave documentation
• Draft memos, reports, manuscripts, and presentations; assist with formatting and editing of academic documents
• Record and transcribe meeting minutes and other materials as needed
• Maintain confidential files and records in an organized system
• Track action items and follow up on behalf of leadership
• Maintain and update CVs and NIH biosketches in institutional systems on a monthly basis
Faculty Recruitment & Credentialing
• Coordinate faculty recruitment logistics, including interview schedules, travel, and candidate visits
• Support onboarding and offboarding processes for faculty
• Prepare documentation for appointments, promotions, and committee reviews
• Process ePAFs and ensure compliance with institutional policies
• Track deadlines and ensure timely submission of required materials
• Maintain faculty credentialing and licensing records
• Assist with faculty evaluations and related communications
Additional Duties
• Perform other responsibilities as assigned to support operational needs
BENEFITS & PERKS
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
EDUCATION
Required: High School Diploma or equivalent
Preferred: Bachelor's Degree
CERTIFICATION
Required: none
Preferred: Certified Professional Secretary (CPS) or similar certification
WORK EXPERIENCE
Required: 6 years of administrative/secretarial experience supporting a leadership/executive level position
Required: 2 years of experience with a Bachelor's degree
Preferred: administrative/secretarial experience supporting senior-level management or faculty in a healthcare/clinical setting
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 180247
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 53,000
- Midpoint Salary: US Dollar (USD) 66,000
- Maximum Salary : US Dollar (USD) 79,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Hybrid Onsite/Remote
- Pivotal Position: Yes
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
#LI-Hybrid
