Program Manager - Internal Medicine, Clinical

The Internal Medicine division provides cancer patients with the full spectrum of evidence-based cancer and internal medicine diagnostic evaluations, treatments, supportive care and prevention. This position falls under the Division of Internal Medicine Research Shared Service Model (RSSM) team. The RSSM provides research administration services at the divisional level to our departments.
Our goal is to continually expand our lead as a patient-centered, research-driven internal medicine division in a comprehensive cancer center through the recruitment, retention and development of the finest physicians, scientists, educators and staff.

Responsible for administrative management of programmatic grants and effort across a large collaborative STAT3 program (30%)

• Responsible for the overall administrative and financial management of the STAT3 Program.
• Serve as a primary contact for the STAT3 Program Administrator concerning implementing policy changes and the resolution of the grant related issues.
• Participates in the STAT3 program team, interacting with NCI program staff and other collaborators to include zoom meetings, email correspondence, and virtual attendance at the monthly meeting with NCI.
• Attend all monthly STAT3 program meetings.
• Prepares and distributes monthly financial reports to key STAT3 program stakeholders.
• Coordinates and prepares meeting agendas for the all STAT3 program meetings.
• Identifies and implements strategies to enhance investigator collaboration and interchange between the STAT3 project investigators.
• Initiates the administrative planning and grant development for the competitive renewal and non-competing progress report submissions.
• Maintains familiarity with agency submission forms and requirements. Provides ongoing information concerning changes in agency policy, institutional and divisional initiatives, etc., to STAT3 leaders and investigators.
• Request necessary updates from investigators and establishes timelines to ensure prompt submission of necessary materials in a timely manner.
• Ensure that the information collected is accurate, reflects the requested information, and is provided in accordance with specified guidelines.
• Proactively identify and solve grant related issues and maintain internal control systems to measure effectiveness of the grant process
• Provides administrative planning for grant initiatives for the STAT3 program (grants includes multiple projects and clinical trials, external and internal activities). Provides comprehensive management for all aspects of the grant STAT3 portfolio. Manages funds and fund allocation across multiple projects and review of reports appropriately.
• Works closely with the STAT3 laboratory to ensure appropriateness and accuracy of expenditures on designated chartfield strings.
• Notifies the Principal Investigator and Associate Director, Research Planning & Development of any discrepancies and adjusts as necessary and prepares the appropriate supporting documentation to RSSM Research Finance team or central offices.
• Works closely with the Associate Director, Research Planning & Development and Grant Program Manager on special projects/reports such as Fund mapping projects, Sponsored Project deficit projections, Private Industry closures, etc.
• Receives 90, 60, and 30 day Award Closeout Notifications from Grants and Contracts Accounting and works with administrative staff and faculty to ensure all salaries are removed, encumbrances cleared and expenditures stopped.
• Serves as a resource in acquiring important grant information through privileged systems including, Click Grants, RCTS, PeopleSoft, NIH eRA Commons, NIH Reporter.
• Manages the effort reporting process within the STAT3 program for faculty and staff. Stays abreast of changes affecting effort reporting and communicates pertinent information to the faculty and management.
• Monitors personnel expenses across all STAT3 grants and coordinates effort and needed ePAFs with collaborating departments.

Pre-Award and Post-Award research administration for the Department of Infectious Diseases (Basic Science) 50%

Pre-Award

• Manages grant administration for the faculty in the Department of Infectious Diseases.
• Submits proposals which includes collection of required documents, budget development and justification, COIs, and adherence to all sponsor and institutional guidelines.
• Coordinates and navigates changes during proposal submissions, internally with faculty and externally with sponsors and collaborators.
• Develops and reviews all grants for accuracy and compliance in Division before submission to OSP.
• Communicates with the Office of Grants and Contracts, Office of Research Administration and sponsors regarding grant preparation/submission, including subcontracts, core grants, etc.
• Completes awarded budgets, progress reports and other ad hoc sponsor requests.
• Communicates with personnel at other institutions (subcontracts) regarding deadlines, budgets and other requirements for division collaborative grants.
• Develops and maintains a digital library of materials and resources for the Division and Departments
• Creates documents containing specific information on all Infectious Diseases, to include employees, job titles, salaries, percent efforts, and starting/ending dates on funding sources; Grants-related documents; Budget templates.

Post-Award

• Works with PI on all JIT requests.
• Reviews grant and contract awards for restrictions and special conditions and relays this to the award recipient and department.
• Responsible for the award set up, funding plans, and financial oversight of the research program.
• Collaborates closely with the Administrative Director in Infectious Diseases on the Clinical Research activities.
• Works with PI on annual and final progress reports, NCE requests, and carryforward requests.
• Meets with new faculty to determine their research needs for grant submissions and general funding.
• Works with Grants and Contracts Accounting and NIH in assisting in the transfer of existing grants from former institutions if applicable.
• Responsible for grant closeouts.
• Responsible for effort reporting and CAREs confirmation.
• Reviews designated grants and research program grants on a monthly basis, to verify accuracy, resolve errors, and ensure adherence with institution, state, local, and federal regulations.

Responsible for Financial Oversite (20%)

• Works closely with the Department Administrator, Department team and RSSM Financial analyst regarding research related fiscal matters.
• Reviews RSSM Monthly reports to include expenses for purchases made or services performed related to the STAT3 program and the Department of Infectious diseases.
• Prepares monthly financial reports and projections for the STAT3 program.
• Provides guidance on purchases and identifying appropriate funding sources.
• Submission of ePAFs for direct retros and funding changes for STAT3 program team.

Other Duties as Assigned

EDUCATION: Bachelor's degree.

EXPERIENCE: Five years related experience to include three years program management experience. May substitute required education degree with additional years of equivalent experience on a one to one basis.

With preferred degree, three years of required experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 172478
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 77,000
• Midpoint Salary: US Dollar (USD) 96,000
• Maximum Salary : US Dollar (USD) 115,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Soft
• Work Location: Remote (within Texas only)
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

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